Legal and Co Sec Assistant

Energise Your Career, Accelerate a Net-Zero Future #RenewablesJobs

The Opportunity

We are excited to offer a great opportunity for a Legal and Company Secretarial Assistant. In this role, you'll face the unique challenge of supporting a large, dynamic team working both in-person and remotely. Success in this position will require strong organizational and prioritization skills to effectively balance the administrative needs of the legal team with company secretarial duties.

There is a large portfolio of legal entities at EDF Renewables, all requiring the management of day-to-day company secretarial and Board activities. The Legal and Company Secretarial Assistant will work closely with the Company Secretarial Assistant and the rest of the Corporate Governance team to deliver this work.

On the Team Admin side, the Legal and Company Secretarial Assistant will assist the legal team with general administrative tasks, working closely with the PA to the Legal Affairs Director to support the team and to help to foster a culture of cohesiveness.

The legal entities which this role supports are located in the UK and Ireland. 

Pay, benefits and culture 

If you’re looking to join a company where you can work hard, have fun, and help to create a Net Zero future – then you’re in the right place!’

Our passion for embracing new ideas and being open-minded to change helps us continue to grow successfully.
 
We’re committed to helping all of our people thrive during their time with us, recognising and rewarding every person for their hard work and commitment.  

Alongside a competitive salary, bonus, and market-leading pension scheme, we offer a range of flexible benefits and employee discounts to help you thrive across all aspects of your life. You can spend your flexible fund on the benefits that matter to you, whether that’s an electric vehicle, private healthcare, additional holiday or one or more of our other benefits.

We’ll offer you the flexibility, freedom and responsibility to make an impact in your role; whether that’s on-site, in the office or hybrid working from home.   

We’re committed to championing diversity representation across gender, ethnicity, LGBT+, disability and more. This applies to all our roles, underpinned by our Everyone’s Welcome inclusion programme.

We’re a disability confident employer and we’ll do all we can to help with your application, making adjustments as you need. 

What you’ll be doing

•    You’ll support the maintenance of company records for EDF Renewables companies including maintenance of Blueprint software, Statutory Registers and Companies House records and the timely submission of statutory and ad hoc forms and returns for companies in UK and Ireland (e.g. Confirmation Statements). 

•    Coordinate designated board meetings and board approvals and attend to take minutes.
•    To help manage and to complete tasks within prescribed board timelines (calling for papers, collating papers and sending out actions and minutes within a certain timeframe)
•    Support the preparation and coordination of Director appointments and resignations, ensuring that all internal governance approvals are satisfied.
•    Prepare resolutions and documentation for routine transactions (such as share transfers, director changes and dividends) and ad hoc events (e.g. incorporations)
•    Support the Company Secretary by providing day to day management of company strike offs, liaising with other departments as required.
•    Provide support to the Legal team on day-to-day administrative activities including purchase orders and payments, couriering and securing signatures documents, ad hoc projects and governance and internal control initiatives.
•    Assist the team with arranging face-to-face meetings, work with the PA to Legal Director to arrange in-person legal team meetings and other office events, and ad hoc assistance such as cover for reception.
•    Support the team with the production, presentation and amendment of documents and presentations, ensuring the house style/templates are used.
•    Be responsible for making arrangements for new starters (IT, inductions).
•    Booking travel and accommodation, arranging meetings and booking meeting rooms.
•    Assisting the team with office admin such as printing, scanning and binding.
•    Prepare and issue of weekly team reports and facilitate of weekly director signing arrangements.
•    Filing and archiving of electronic and physical documents.

What do you need to be great at this role?

•    You’ll have previous experience of company secretarial work including maintenance of digital registers and Companies House Filings . 
•    Experience in setting up and supporting board meetings including taking minutes for statutory boards. 
•    Basic knowledge of company secretarial practice and the Companies Act 2006. 
•    Experience of digital board pack software preferred.
•    Hands-on experience of using CoSec databases and conducting searches and filing documents with Companies House is preferable.
•    Must have previous experience of providing high-quality administration or PA support, ideally in a legal practice or another business with a fast-paced culture.
•    Highly organised and proactive, with a focus on accuracy, timeliness and attention to detail.
•    Strong stakeholder management skills with experience of managing multiple senior stakeholder expectations in demanding environments.
•    Able to establish credibility and communicate at all levels (including board level) and build effective long term business relationships. 
•    A self-starter and committed team player, capable of working on his/her own initiative with ability to prioritise multiple projects to deadlines.
•    Adaptable to new situations/tasks and quickly learns new information.
•    Committed to continuous improvement and development of skills and knowledge.
•    Acts with integrity and discretion, maintaining confidentiality at all times.

Location:  Based from our Atria One office in Edinburgh or Cardinal Place office in London. We're proud to offer a Flexible First approach to work meaning you can work comfortably from home with our offices as your base location.
Closing date for applications: 27th of November 2024

Why EDF Renewables?

At EDF Renewables UK & Ireland we’re committed to tackling climate change. Our rapidly growing team of 500 talented people share an ambition to create a net zero future where clean, green, energy powers all our lives.

It’s a huge ambition and time is of the essence if we are to play our full part in meeting the UK and Ireland’s challenging net zero targets. With our unique mix of technologies including onshore and offshore wind, solar PV, battery storage and green hydrogen we are the UK & Ireland’s most diverse generator of renewable energy. 

To achieve our goal of generating a massive 10GW of renewable energy by 2035, we’re working with stakeholders and communities throughout the UK and Ireland to unlock the enormous potential of the low carbon energy sector.

If you’re passionate about tackling climate change to create the cleaner, greener future we all want, we would love you to come join us.  
 

Join us, and let’s do good together.